Authorized Representative (AR) in Poland
Companies that place electrical and electronic equipment on the market are subject to specific obligations under regulations concerning waste electrical and electronic equipment (WEEE).
For businesses that are not established in Poland but sell products directly to customers in the Polish market, it may be required to appoint an Authorized Representative. Such an entity performs the obligations of the producer or distributor on behalf of the foreign company.
If you sell products to Poland from abroad, it is advisable to verify whether your business activities fall within the scope of this requirement.
When an AR Is Required
This obligation may apply to companies that:
- are established outside Poland
- place electrical and electronic equipment on the Polish market
- sell products directly to end users in Poland
- conduct distance selling, for example through online stores or marketplace platforms
In such cases, regulations may require the appointment of a local entity responsible for fulfilling environmental compliance obligations.
Failure to comply with this requirement may result in financial penalties that can reach several hundred thousand PLN.
Who Can Act as an Authorized Representative
An Authorized Representative must be an entity established in Poland, such as:
- a sole trader
- a company or other legal entity
- an organizational unit conducting business activities in this field
The relationship between the producer and the Authorized Representative must be formalized through a written agreement specifying the scope of delegated responsibilities.
Otoneso Support
At Otoneso, we support foreign companies in organizing and managing regulatory obligations related to the sale of electrical and electronic equipment in Poland.
We help analyze the sales model and determine whether the appointment of an AR required, and we assist companies throughout the implementation process.
Our services include:
- assessment of obligations arising from EPR regulations
- verification of whether an Authorized Representative is required
- assistance with the appointment of an Authorized Representative in Poland
- support in preparing the necessary documentation and formal procedures
- advisory services related to ongoing environmental compliance obligations
Ensuring that an Authorized Representative is properly appointed helps companies reduce regulatory risks and maintain compliance with obligations related to placing electrical and electronic equipment on the market.
By addressing these requirements in advance, businesses can operate in the Polish market in accordance with applicable regulations and minimize the risk of administrative penalties.
Obligations Related to Electrical and Electronic Equipment
Regulations concerning WEEE impose several responsibilities on entities placing equipment on the market, including:
- organizing and financing the collection of waste equipment
- achieving required recovery and recycling targets
- cooperating with appropriate waste collection and treatment systems
- conducting consumer awareness or educational programs related to waste management
The scope of obligations depends on the type of product and the specific sales model.
Who This Service Is For
Otoneso provides support for companies that:
- sell electrical and electronic equipment to Poland from abroad
- operate through e-commerce stores or marketplace platforms
want to ensure that their activities comply with EPR and environmental regulations
Contact Us
If you sell electrical and electronic equipment to Poland and would like to verify whether your company must appoint an Authorized Representative, contact us.
We will review your sales model and help determine the appropriate steps required to ensure compliance.
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